The Problem Is Bigger Than Many Realize
When the Primary Care Collaborative set out to further examine administrative burden in value-based primary care, we expected to find a serious problem. What we found was a crisis — one that is quietly undermining everything we are trying to build in the shift toward value-based care.
While the issue has been known, the magnitude remains striking. Studies show that nearly half of a physician’s office day is consumed by EHR and desk work, with only about a quarter spent in direct clinical contact with patients. Primary care physicians in the U.S. spend roughly $20 in administrative costs for every $100 in clinical revenue generated. And after the office day ends, clinicians report spending one to two additional hours each evening on EHR-related tasks — the work that never makes it onto the schedule, never gets billed, and never stops.
~50% of physician office-day time spent on EHR and desk work $20 in administrative costs for every $100 in clinical revenue
These statistics describe more than inefficiency. They describe a system that is asking its primary care workforce to absorb the costs of complexity that the broader health system generates — and doing so without adequate compensation, infrastructure, or relief.
For me, reading this report as both a board member of the PCC and someone who works in health care technology, there is a particular kind of accountability in these findings. The technology sector has enormous potential to be part of the solution. But if we are honest, we have also contributed to the problem.
The Technology Opportunity — and Responsibility
This is where I want to speak directly from my experience in health care technology. The tools we build for primary care have an outsized impact — for better and for worse. When technology is well-designed, interoperable, and thoughtfully integrated into clinical workflows, it reduces burden. When it is fragmented, vendor-locked, opaque in its costs, or optimized for billing rather than care, it adds to the very burden it was supposed to solve.
The PCC’s report makes a critically important point: technology vendors need to be transparent about the full costs and capabilities of their tools. Practices need to be able to make informed, proactive decisions about what they can rely on. Too often, that transparency is absent — and practices pay the price in integration costs, workflow disruption, and tools that do not deliver on their promises.
The report also identifies a genuine opportunity in the emergence of AI-enabled tools. Ambient AI scribes are already being introduced in primary care settings with promising results. A 2025 study across six academic and community-based practices found that use of ambient AI scribes was associated with meaningful reductions in burnout, cognitive task load, and after-hours documentation time. Clinicians reported greater ability to focus on patients during encounters. That is not a marginal improvement — it is the kind of change that can restore meaning to the practice of medicine.
“Today, with AI, I think all EHRs have exciting new opportunities to magically erase tedium and toil, giving time back to clinicians to focus on the things that actually matter to patients and to health outcomes.” –
Dr. Sara Pastoor,
Elation Health Head of Primary Care Advancement, during
a PCC webinar
Beyond ambient scribes, agentic AI — systems trained to review, triage, and respond to inbox messages, patient portal requests, and administrative tasks — is moving rapidly from concept to deployment. Dr. Yair Lewis of Navina, speaking at a PCC webinar in October 2025, predicted that AI agents will become commonplace in primary care. The question is not whether these tools will reshape primary care workflows, but whether they will do so in ways that genuinely reduce burden and improve care — or in ways that create new forms of complexity, liability, and inequity.
The PCC’S Framework for Technology in Administrative Burden Reduction
The PCC report identifies a critical lens for evaluating technology investments: Can technology lower the costs of administrative burden? But it pairs that question with an equally important one: Who benefits from the activities that create burden in the first place, and how should those costs be allocated? Technology is not a substitute for structural reform. The most effective tools will be those deployed within payment and policy frameworks that align incentives across payers, practices, and patients.
Safe AI in Primary Care: A Framework for Getting It Right
Through my work in health care technology, I spend a significant amount of time thinking about what “safe” AI adoption looks like in the primary care context. The PCC’s report is appropriately cautious, noting that the “let a thousand flowers bloom” approach to AI adoption carries real risks. Lisa Bari of Innovaccer and Dr. Sara Pastoor of Elation Health both raised concerns about unintended consequences at the October 2025 PCC webinar. Those concerns deserve to be taken seriously.
For AI tools to deliver on their promise in primary care, several conditions need to hold. First, patient consent and transparency must be treated as non-negotiable, not as implementation details. As AI applications proliferate, the question of whether patients are comfortable with AI-mediated interactions in their health care will become increasingly important. Trust, once lost, is difficult to rebuild.
Second, AI tools must be evaluated rigorously for impact — not just on administrative efficiency, but on the quality of clinical documentation, the accuracy of billing and coding, and the downstream effects on patient care. The concern raised in the literature is real: will ambient AI scribes and agentic tools be used primarily for revenue optimization, or will they genuinely improve the clinician-patient interaction? The answer will depend on how these tools are designed, deployed, and governed.
Third, the economics of AI adoption must be incorporated into payment models. The PCC report is explicit on this point: the cost of technology and digital infrastructure needed to provide high-quality care must be accounted for in payment rates. Solo practices and small independent practices — which serve a disproportionate share of rural and underserved communities — cannot bear these costs on their own. If AI is going to reduce burden equitably across the primary care landscape, the financial structure has to support broad adoption, not just adoption by well-resourced systems.
“Provide help – provide community health workers, provide schedulers, provide actual help.” – Respondent to PCC Survey on Administrative Burden
The plea embedded in that survey response is worth sitting with. The people closest to the problem are not asking for more software. They are asking for support — human, financial, and structural. Technology is most valuable when it amplifies that support, not when it substitutes for it.
What Needs to Happen Next
The PCC’s report is not simply a diagnosis. It is a call to action — and it identifies specific responsibilities for every stakeholder in the system. For example, APCM is an encouraging example of what’s possible: a streamlined billing approach that pays for between-visit care without requiring minute-by-minute documentation. That same spirit of simplification needs to extend to quality reporting, prior authorization, and data exchange requirements.
Let me be direct about what I believe needs to happen.
Technology companies must be accountable partners. Transparent pricing. Honest capability claims. Interoperability as a design principle, not an afterthought. Rigorous evaluation of clinical and administrative impact. These are not aspirational standards — they are the baseline that primary care practices deserve from their technology partners. The tools we build should serve clinicians and patients, not complicate their lives.
And the primary care community must keep speaking. The PCC’s survey captured voices from across the primary care landscape, and the message is consistent: the burden is staggering, the consequences are real, and the time for incremental responses has passed. Health system leaders, payers, and technology companies will act with greater urgency when they hear clearly from the clinicians and communities who are bearing this burden every day.
A Personal Note
I came to the work of the Primary Care Collaborative because I believe that primary care is the foundation on which every other improvement in American health care depends. You cannot build a high-value health system without a strong, sustainable, trusted primary care infrastructure. And you cannot have that infrastructure if the people who deliver primary care are spending half their working hours doing administrative tasks that have little to do with patient care.
The technology sector I am part of has a genuine opportunity to change this — to build tools that give clinicians time back, reduce the friction of data exchange, and make the transition to value-based care less costly and more achievable for practices of every size. But technology alone will not solve a problem that is structural. Payment reform, policy alignment, and a genuine commitment across stakeholders to reduce burden rather than redistribute it — that is what the PCC’s report is calling for. I think it is right.
I encourage health system leaders, payer executives, and tech companies working in this space to read the full report. The PCC has done the work of translating a complex, multifaceted problem into an actionable framework. What happens next depends on how we address these underlying challenges and not further compound the situation with surficial approaches.
This piece was created with support from an AI tool.